Pax Christi Privacy Policy
About Pax Christi
Pax Christi is a non-profit, unincorporated membership organisation which works to build a world where people can live in peace, without fear of violence in any form. Pax Christi is rooted in Catholic Christianity but is open to all who share its values and work. Pax Christi works to achieve this through education, awareness raising and campaigning.
Pax Christi is a membership organisation. Members authorise Pax Christi to keep records and information on them that is reasonably required for the organisation to run. Pax Christi has always held such information in strict confidence.
The impact of Pax Christi’s work depends on how members and supporters embody the ideas in their own lives and work to change attitudes and structures which maintain conflicts and prevent peace from becoming a reality.
Most of our income comes from members and supporters. As well as financial support our members, through their own actions and efforts, play an essential part in helping us achieve our objectives.
As a membership and campaigning organisation Pax Christi has chosen not to become a Charity so does not receive benefit from government schemes such as Gift Aid.
Becoming a member of Pax Christi
Membership is made in payment of an annual subscription, via our membership form or on-line. The information provided is held on our data-base. Membership entitles people to:
- Become part of a worldwide movement for peace
- Attend and vote at our Annual General Meeting
- Seek appointment or election to the Executive Committee after one full year as a member
- Nominate other members to the Executive Committee
- Receive 6 mailings a year of our newsletter Justpeace and our Annual Report/Accounts
- Receive regular e-bulletins
- Receive information about new publications and campaigns
Members receive three invitations to renew membership before membership is cancelled. Members financial data will be held for 7 years for legal requirements and then deleted.
Supporters of Pax Christi – those who opt in to receive information from Pax Christi on payment of donation/ placing an order/general enquiry. Pax Christi will hold contact details so that supporters will:
- Receive 6 mailings a year of our newsletter Justpeace and our Annual Report/Accounts
- Receive regular e-bulletins
- Receive information about new publications and campaigns
Supporter financial data will be held for 7 years then reviewed.
Members and supporters may update their contact details or ask to be removed at any time, by notifying us by email or in writing. While Pax Christi make every effort to keep contact details up-to-date we rely on members/supporter to inform us of change of details.
The legal basis for holding data
The General Data Protection Regulation (GDPR 2018) requires organisations to consider the legal basis and legitimate interest on which they process personal data. Primarily, we hold data as a requirement of our Constitution.
- Pax Christi holds data to communicate with members/supporters about its work, about membership responsibilities (e.g. AGM, voting rights), events, resources and acknowledge donations that are made to Pax Christi.
- Pax Christi holds data in order to process orders for materials and resources (commercial transaction).
- Pax Christi holds data to comply with accountancy and HMRC requirements.
How we gather data
We collect data from membership application forms, Peace Sunday payment forms, donation forms, order forms for publications and resources, from sign-up sheets at events. This data may be in paper format or provided via our website.
- The data we collect may include name, address, email, telephone number, parish, diocese, date joined, amount of subscription/donation/payment.
- In addition, for those who pay subscriptions via standing order, copies of bank mandates are retained to ensure that current monies are paid at the correct frequency.
- From time to time we receive notifications from members/supporters who indicate that they are leaving a legacy to Pax Christi. We hold this information until such time as we are contacted by executors/legal representatives.
Pax Christi volunteers. We collect some personal data when recruiting volunteers and hold this current information for administrative purposes.
How we hold and secure your data
- The information provided by Members/Supporters is held in our internal systems, based in our offices. No third-parties retain information.
- Pax Christi takes particular care with online giving. Pax Christi uses one of the world’s leading online payment companies, Worldpay, which specialises in the secure capture and processing of online transactions. The credit card form is secure and information is encrypted
- We are required to keep details of financial transactions, including donations, for 7 years to meet accountancy and HMRC requirements.
Pax Christi does not share member / supporter personal data with any other organisation.
Communication via website and e-bulletins
Pax Christi run a website, Facebook and Twitter and distribute e-bulletins to communicate with members, supporters and the wider public.
- Pax Christi use Word Press for website work and Mailchimp for e-bulletins. Both systems provide basic analysis tools which Pax Christi can use to better serve members and supporters.
- Members/supporters can unsubscribe from e- communications via email or via the unsubscribe option on e-bulletins
- Our website uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymised tracking data to third party applications like Google Analytics. As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at aboutcookies.org/ which offers guidance for browsers
Your rights
Under the General Data Protection Regulation, you have the rights which can be found here: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
You have a right to request access to the personal data that we hold about you. If you would like to request a copy of your personal data or have questions relating to your personal data contact admin@paxchristi.org.uk
This Policy
From time to time, we will make changes to this statement to keep it up to date and relevant. Please make sure you check regularly to see what’s changed
Contact
Administrator: admin@paxchristi.org.uk
Pax Christi, St Joseph’s, Watford Way, London NW4 4TY, UK
Telephone 0208 203 4884
Approved by Executive Committee July 2018
